September 2018 - STAR - listserv.vub.be

STAR II - Consortium Agreement (and other)
by Kulitsán Gábor 01 Oct '18

01 Oct '18

Dear All, Thank you for your comments and suggestions on the draft Consortium Agreement, but I would like to point out that not all of them have been included in the (hopefully) final clean version, which is attached to this e-mail. I also attached the previous version, so you can compare them. Some remarks: - Section 7.1.1., last paragraph: We don't see the second part of the sentence necessary for two reasons: The provisions of payment are detailed in Section 7.3.1 and the same part of STAR I CA does not contain any more either. - Section 7.3: We modified the schedule plan slightly, the pre-financing amount would be distributed in a proportion of 20%-40%-20%-10%-10%. The first payment would be made without delay after the CA is signed by all of us, then the second payment would follow in December 2018, so by the end of this year already 60% of the pre-financing amount would be distributed. If we would distribute the amount in 5 equal instalments, the Partners would receive only 40% of the pre-financing amount by the end of the year. We insist on this method and we hope you can accept this it as well. You can find the payment schedule plan at the end of the CA (Attachment 2). - Section 8.2: Modified according to David's suggestion. Please review the CA for the last time. Our President can sign the CA on Thursday (he is out of office until then) and then we will send the document to VUB by post. Other: - @ Everyone: If you have nominees for the External Advisory Board, please give us their names and contacts a.s.a.p. - @Everyone: Please give me your feedback on deliverable D1.1 (Minutes from the KOM) until 27 September. It should have been uploaded until 31 August, but as it would of course not be possible, I made a comment in the PP about the situation stating that the minutes will be uploaded a.s.a.p. - @ István / Lina: Could you please urge your designer a little bit to design the logo a.s.a.p. I would like to put the logo on D1.1. Thank you. Best, Gábor P.S. Photos from the KOM are enclosed as well.

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[SUSPICIOUS MESSAGE] STAR I deliverables
by Istvan Mate BOROCZ 28 Sep '18

28 Sep '18

Dear all, D1.2, D2.1, D2.2, D2.3 and D2.4 have been accepted by the EC (congrats!). However, D1.3 First coordination meeting is rejected. According to the letter (attached): „Request for revision comment: Your DLV "First coordination meeting" also contains information on the Second coordination meeting which is, however, a separate DLV. Please take out information on the Second coordination meeting and upload it separately.” The document will be fixed and resubmitted within a few days. br, i -- István Böröcz, LL.M. d.pia.lab | Brussels Laboratory for Data Protection & Privacy Impact Assessments Research Group on Law, Science, Technology & Society (LSTS) | Vrije Universiteit Brussel (VUB) Room 4C339, Pleinlaan 2, 1050 Brussels, Belgium http://secure-web.cisco.com/1KCloZImzX_YMO4uwU7rMc2o5YwRWbYvq5j8XJSinJAepXC… | http://secure-web.cisco.com/1GeulwRasfirJZ9IIsGNRMT5pR6id6rce5i9g-LCWCutbkl… [/Users/Istvan/Library/Containers/com.microsoft.Outlook/Data/Library/Caches/Signatures/signature_374001379]<http://secure-web.cisco.com/17x51xx3JcQru6WzeY6z2Ei0WS6s6DLP3UY08fR5z2Ui2q2…>

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FW: Kick-off meeting of projects selected following call for proposals RDAT-AG-TRAI-2016 “Support training activities on the data protection reform”
by Istvan Mate BOROCZ 28 Sep '18

28 Sep '18

Dear all, The promised slides from the kom. Dear Desmond, Péter, Pieter, Shuyu, The DG JUST held it’s kick-off meeting for its action grants under a topic which included STAR (EU555). Attached you can find the slides of the presentations about management, reporting, financial matters, audits, etc. please have a look, you might find some new info therein. The same rules will apply to STAR II too. br, i

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STAR II - communication on the launch of the project
by Kulitsán Gábor 27 Sep '18

27 Sep '18

Dear All, We prepared a draft communication on the launch of STAR II. The document contains a shorter text in Hungarian, because it will be published on NAIH's website. Please review the text written in English (it's basically the abstract of the project from the Sealed Proposal) , add comments / suggestions (if you have any), indicate the e-mail address of the contact person, and give me your feedback by tomorrow, until the end of the day. Thank you. Best, Gábor P.S. As we received the comments of VUB, we will finalize the Consortium Agreement tomorrow.

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STAR II - KOM minutes
by Kulitsán Gábor 27 Sep '18

27 Sep '18

Dear All, I hereby send you the first draft of the minutes from the STAR II KOM. I will put some photos on the cover but I have not received them yet. Please review it and feel free to edit and/or add comments to it. @ David Wright / TRI: 1. Thank you for your comments on the draft CA. As it is written in the CA, we plan to disseminate the pre-financed amount in 5 instalments. We tried to proportionate these instalments to the tasks and workload of each work package, that's why the instalments are not equal and that's why we plan to distribute the biggest instalment for the period between December 2018 and May 2019. But anyway, we will discuss your proposed changes with our financial department. Regarding the first payment (last sentence of point 7.3.1): Unfortunately it's impossible to make it within 45 calendar days from the start of the project, as this deadline would have been 14 September (the project officially started on 01 August) and in addition we have still not received the requested bank details from VUB. 2. Could you give me the VAT number of TRI? This information is still missing (see page 3 of the CA). @ VUB: Please send me your comments and/or suggestions on the draft CA edited by David (e-mail enclosed), and send me the following bank data a.s.a.p: - IBAN code of the beneficiary, - name and address of the beneficiary, - name and address of the beneficiary's bank, - SWIFT-BIC code of the beneficiary's bank. @ VUB & TRI: Please don't forget to propose candidates (indicating their contact details as well) to the External Advisory Board until tomorrow (20 September). Thank you. Best, Gábor

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[SUSPICIOUS MESSAGE] STAR I DG JUST kick-off meeting
by Istvan Mate BOROCZ 27 Sep '18

27 Sep '18

Dear all, Yesterday Unit C3 of the DG JUST organised its kick-off meeting for the action grants under the RDAT-AG-TRAI-2016 “Support training activities on the data protection reform” call (i.e. for STAR I and its sister projects). The meeting had 2 main parts: * Project management (overview of the functioning of the participant portal, administrative and financial matters such as GA amendment, reporting, audits, etc.) * Current status of the projects and comments of the DG thereon Regarding the management: it was a really thorough overview with plenty of helpful information. They promised to share the slides, will be forwarded immediately. Since the online system is entirely new for the DG JUST, practically STAR I (and the sister projects) is the first where they use it. This means they request feedback and they are happy to assist us in order to discover the system together. Regarding the status of the projects: it is clear that whereas the other projects focus on dissemination and training STAR I focuses on the content. For example: one project organises 20(!) workshops, the other project creates training materials from the FRA data protection handbook, the third focuses only on DPOs, the fourth only on judges, etc. After presenting the project and its current status the reviewers nodded and asked only one question: how do we plan to disseminate (to compare: others received 3-8 questions). At the end of the day they ensured us that altogether every project is doing ok so far, there are no big problems. The reviewers promised to comment the already submitted deliverables (i.e. accept, reject, comment) within a month. That being said, a proposition: have the upcoming quarterly telco once the first version of the materials are done (somewhere mid-october). Doodle to be followed. br, i -- István Böröcz, LL.M. d.pia.lab | Brussels Laboratory for Data Protection & Privacy Impact Assessments Research Group on Law, Science, Technology & Society (LSTS) | Vrije Universiteit Brussel (VUB) Room 4C339, Pleinlaan 2, 1050 Brussels, Belgium http://secure-web.cisco.com/1P7dRGMHtfIIzsQ0XEGMQctY3MS8Q9Hyp7igeRKayAoXbU5… | http://secure-web.cisco.com/1tn1p9t7pQ5CDEwIpQR3iwC1QZpyGoCz1FXlM912NQBSfjH… [/Users/Istvan/Library/Containers/com.microsoft.Outlook/Data/Library/Caches/Signatures/signature_1050361317]<http://secure-web.cisco.com/10ztSt71UzOyiyh5VES4vfqlBNu6_09nXp1lAIVTLqZQaz5…>

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Re: [star] STAR II - Consortium Agreement (and other)
by Lina JASMONTAITE 26 Sep '18

26 Sep '18

Dear Gabor, * From VUB side, we have no further comments on the CA. * Istvan was kind enough to follow up with the designer and we should receive an updated version of the logo in upcoming few days. * Advisory Board: I contacted several people and Brussels based NGOs (i.e., ESBA-Europe, Digital SME Alliance, and Ueapme) and enquired if any of their representative would be available and interested in joining the STARII AB. I explained that their candidacy would have to be approved by other consortium members. A representative of Digital SME Alliance is still considering his availability. At the moment, I can propose only one person, who expressed interest in such endeavour: Jasmina Trajkovski. Here’s her bio: Mrs. Trajkovski obtained PhD in risk management in IT-Centric Micro and Small Companies, she is a certified DPO, with over 10 years of experience in supporting private and public sector organizations in implementation of regulatory and other requirements for information security and protection of personal data. Involved in over 20 implementations of information security management systems in organization and in as many external audits for personal data protection based on the Macedonian Law on Personal Data Protection as member of one of the authorized companies from the Macedonian Authority to perform such audits. Trainer and presenter at various conferences on impact of GDPR on businesses. You can reach her at: jasmina.trajkovski(a)tpconsulting.com.mk<mailto:jasmina.trajkovski@tpconsulting.com.mk>. Best regards, Lina From: Kulitsán Gábor <kulitsan.gabor(a)naih.hu<mailto:kulitsan.gabor@naih.hu>> Date: 25 September 2018 at 15:40:00 CEST To: "'STAR'" <star(a)listserv.vub.ac.be<mailto:star@listserv.vub.ac.be>> Subject: [star] STAR II - Consortium Agreement (and other) Dear All, Thank you for your comments and suggestions on the draft Consortium Agreement, but I would like to point out that not all of them have been included in the (hopefully) final clean version, which is attached to this e-mail. I also attached the previous version, so you can compare them. Some remarks: - Section 7.1.1., last paragraph: We don’t see the second part of the sentence necessary for two reasons: The provisions of payment are detailed in Section 7.3.1 and the same part of STAR I CA does not contain any more either. - Section 7.3: We modified the schedule plan slightly, the pre-financing amount would be distributed in a proportion of 20%-40%-20%-10%-10%. The first payment would be made without delay after the CA is signed by all of us, then the second payment would follow in December 2018, so by the end of this year already 60% of the pre-financing amount would be distributed. If we would distribute the amount in 5 equal instalments, the Partners would receive only 40% of the pre-financing amount by the end of the year. We insist on this method and we hope you can accept this it as well. You can find the payment schedule plan at the end of the CA (Attachment 2). - Section 8.2: Modified according to David’s suggestion. Please review the CA for the last time. Our President can sign the CA on Thursday (he is out of office until then) and then we will send the document to VUB by post. Other: - @ Everyone: If you have nominees for the External Advisory Board, please give us their names and contacts a.s.a.p. - @Everyone: Please give me your feedback on deliverable D1.1 (Minutes from the KOM) until 27 September. It should have been uploaded until 31 August, but as it would of course not be possible, I made a comment in the PP about the situation stating that the minutes will be uploaded a.s.a.p. - @ István / Lina: Could you please urge your designer a little bit to design the logo a.s.a.p. I would like to put the logo on D1.1. Thank you. Best, Gábor P.S. Photos from the KOM are enclosed as well. <STAR II Consortium Agreement FINAL 20180925 clean.docx> <STAR II Consortium Agreement DRAFT 20180912 - DWl.j..docx> <DSC_0005.jpg> <DSC_0006.jpg> <DSC_0007.jpg> <DSC_0008.jpg> <DSC_0009.jpg> <DSC_0010.jpg> <DSC_0011.jpg> _______________________________________________ STAR mailing list STAR(a)listserv.vub.ac.be<mailto:STAR@listserv.vub.ac.be> https://listserv.vub.ac.be/mailman/listinfo/star

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[SUSPICIOUS MESSAGE] STAR I - training materials
by Istvan Mate BOROCZ 25 Sep '18

25 Sep '18

Dear all, Uploaded the slides of topic 1 to the repository. Please have a look. Parts can be shortened/extended in light of the target audience (e.g theoretical background is not that important to the private sector but can be useful for dpas or judges). Regarding the materials – should we use links to the original source or upload everything to the website (articles, wp29 opinions, etc) and make it downloadable in a compressed file. i -- István Böröcz, LL.M. d.pia.lab | Brussels Laboratory for Data Protection & Privacy Impact Assessments Research Group on Law, Science, Technology & Society (LSTS) | Vrije Universiteit Brussel (VUB) Room 4C339, Pleinlaan 2, 1050 Brussels, Belgium http://secure-web.cisco.com/1NQVxj9h7CKapY1fvS5xxP042KKXqjuPJQ2O1yQ1MMRWZvz… | http://secure-web.cisco.com/1FW0cBF1TK_SzY4XtkRM77ZCOGfDGKjaeuI90QL578jC0jL… [/Users/Istvan/Library/Containers/com.microsoft.Outlook/Data/Library/Caches/Signatures/signature_507118400]<http://secure-web.cisco.com/1OnPhkrlnSoZhui8T2cXniZXmvuBf0hAheec7kk95x_85kG…>

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STAR II Consortium Agreement + message from the PO
by Kulitsán Gábor 12 Sep '18

12 Sep '18

Dear All, Please find enclosed the latest version of the Consortium Agreement of STAR II. I kindly ask you to read the document, especially the parts highlighted with yellow and grey, and please fill in the missing information (or just send me the info by e-mail) and add comments and suggestions if you have any as soon as possible. Secondly, I contacted the (temporary) PO through the Participant Portal and she gave me the following answer (you can read it if you log in to the PP) : "Dear Mr Kulitsán, thank you very much for keeping me updated on your project's developments. As regards the workshops I confirm that you can group the two workshops in one (D3.4 + D4.2). Normally, all changes to deliverables need a formal amendment but in your case there would be a possibility to upload, in December 2019, a paper under DLV D4.2 saying that, in agreement with the project officer, the DLV is merged with D3.4. I would then approve this deliverable. Then, between December 2019 + April 2020, you would upload all the related documents of the merged DLV D3.4 + D4.2. Where would be the venue of this workshop? Regarding the External Advisory Board there is, in principle, no problem to finance the travel and/or accommodation costs of the members, however, they need to come from eligible countries. Could you, therefore, clarify how many people are involved and from which countries they are travelling? I look forward to your earliest reply. Kind regards, Brunhilde Rack" Best, Gábor

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STAR II - Kick-off Meeting
by Kulitsán Gábor 06 Sep '18

06 Sep '18

Dear All, Enclosed please find the slightly modified agenda of the STAR II KOM and the attendance list as well. As you can see we plan to finalize and sign the Consortium Agreement as well, therefore we kindly ask you to make sure that you have a mandate / authorization by your organization to sign the document. If it is not possible, the parties will have to sign the document one by one, sending it by post to each other (as in the case of STAR I). Regarding payments: Please send me or at latest during the KOM please give us the following bank data: - IBAN code of the beneficiary, - name and address of the beneficiary, - name and address of the beneficiary's bank, - SWIFT-BIC code of the beneficiary's bank. Thank you. See you on Monday. Best, Gábor Gábor Kulitsán freedom of information expert National Authority for Data Protection and Freedom of Information Department of Freedom of Information Address: H-1125 Budapest, Szilágyi Erzsébet Fasor 22/C. Postal Address: H-1530 Budapest, Pf. 5. Tel: +36 1 391 1422 Fax: +36 1 391 1410 E-mail: kulitsan.gabor(a)naih.hu <mailto:kulitsan.gabor@naih.hu> Web: www.naih.hu <http://www.naih.hu/>

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